91社区

听

• Assist the student in choosing a thesis topic
• Provide timely feedback and timely turn-around time on deliverables to students听
• Work with the student to create a realistic research timeline
• Meet on a regular basis with students
• Show honesty and respect to all students 听 听

More information can found here regarding supervisor responsibilities. 听

听

Currently, the Department of Family Medicine (DFM) requires a student to be matched with a supervisor in order to be admitted to one of our graduate programs. The department鈥檚 graduate program committee approved a Harmonized Stipend Policy in 2021, applicable to incoming recruits as of Fall 2022. For more information, please contact听Graduateprograms.fammed [at] mcgill.ca听or the current Graduate Program Directors.

听

• Be prepared for all meetings
• Respect timelines and submit work in the proper format
• Be proactive and show initiative in his/her thesis topic, deliverables, and presentations
• Advise you of problems as they arise
• Know the rules of academic integrity 听 听听

More information can found听here听regarding supervisee responsibilities.听

听

The Graduate and Postdoctoral Studies Office (GPSO) has several workshops per year to help individuals develop their supervising skills.听 Information and materials on these services can be found at /gps/staff/supervision.

Students are allowed to work for up to 10 hours per week on projects not related to their thesis.听 This can be included in the stipend or paid additionally for different positions.听 Please note:听 this also includes partime jobs.听 Students are not allowed to work more than 10 hours per week in any capacity.

This website is a great resource for all forms and documents for our current students, including everything thesis-related.

Postdoctoral Fellows must be within five years of graduating with a Ph.D. or equivalent (including a recognized health professional degree plus a medical specialty) who are engaged in research at the invitation of and under the supervision of a member of 91社区鈥檚 academic staff. 听Anyone of our graduate supervisors with experience can supervise a postdoctoral fellow. 听听A letter of agreement must be completed between the supervisor and the Fellow.听 The University has set the minimum salary for these positions at $30,000 per year.听 The Graduate Programs Coordinator can help with the overall process and set up payments for all Fellows. There is no set time of the year for them to start the application procedure with the University (i.e. no set deadline).听听 For more information, you may refer to this website.

Thesis supervisors must be chosen from full-time tenure-track or tenured academic staff or ranked contract academic staff who have research as part of their duties. Supervisors should have competence in the student鈥檚 proposed area of research.听Emeritus Professors may not act as sole supervisors but may serve as co-supervisors.听Adjunct Professors may not act as sole supervisors but may serve as co-supervisors, with the unit鈥檚 and GPS鈥檚 approval. If problems arise, the 91社区 supervisor will be held accountable to 91社区 policies and regulations.听

Thesis committee meetings need to be held for new MSc students during the Winter Semester of their first year (at minimum) and newly developed thesis committees need to be solidified by August 31 of the first academic year for MSc students. The Composition of Thesis and Oral Committees form must be completed with all thesis committee members鈥� names and signatures. Any changes to the thesis committee membership have to be noted with a newly completed form. The timing after that is up to the student and supervisor, but we recommend once every three months until the MSc is submitted. Thesis committee members do not need to hold academic positions. They simply need to provide requisite experience for the thesis project and provide critical feedback.
For the PhD, the supervisor and three thesis committee members must be identified at the time of application. Committees can vary in size from a minimum of three for the MSc and four for the PhD. There is no maximum although groups over five tend to get unmanageable for the student.

There are no set minimum standards for an MSc thesis; however, we strongly recommend 100 pages as a minimum length for a traditional thesis. 91社区 sets the maximum length at 150 pages for the MSc (excluding figures and references). As for PhD theses, there is no page limit, but unnecessarily long theses are viewed negatively since one of the norms of academic scholarship is concision. The style of the references is up to the supervisor, as it will depend on the area of the thesis research. Typically, an MSc thesis would contain enough content for 1-2 publishable manuscripts. A PhD thesis would typically contain enough content for 3-5 manuscripts and be an original piece of scholarship.

The supervisor is responsible for selecting the external examiner although we recommend doing this in conjunction with the student and thesis committee late in the last year of the training. Only one external examiner is needed for a MSc thesis and they should be contacted by the supervisor to ensure they are available and willing to provide a timely review of the thesis. The examiner cannot be a Department member and there must not have been any research collaborations between the supervisor(s), student and examiner (this does not apply to thesis committee members). The examiner is identified on the thesis submission form that the student is responsible for completing.听

As for a PhD thesis, an internal examiner and external examiner must be chosen.听 The Doctoral External Examiner must be a scholar of established reputation and competence in the field of the thesis research. He/she must be from outside the University and normally must hold a doctorate or equivalent. The External Examiner must be at 鈥渁rm鈥檚 length鈥� and have no other conflict of interest (see conflict of interest checklist on the nomination of examiners and thesis submission form).听

The Internal Examiner is expected to be knowledgeable in the area and topic of the thesis, though not necessarily to the same extent as the External Examiner.听 The Internal Examiner also serves to ensure that 91社区 norms are observed with respect to quality of the thesis. Normally, the Internal Examiner is a 91社区 faculty member (but not the Supervisor) affiliated with the Unit in which the thesis originates, but he/she may also be nominated from other Units at 91社区. The Doctoral Internal Examiner need not satisfy the arm鈥檚 length conditions required of the External Examiner, but must not be in conflict of interest.听 As such, a member of the student鈥檚 supervisory committee may be named as the Internal Examiner.听 The Internal Examiner must attend the final oral thesis defence.

听

The Research Objectives Report (Form 1) is due once at the beginning of each term (twice a year). This can be done within a thesis committee meeting or between the supervisor and student. This form establishes goals to be set each semester in regards to the thesis and the student's progress. The Course Tracking & Academic Activity Record (Form 2) is due once per academic year (Aug. 31 for First Year MSc Students). This must be completed with the thesis committee and minutes of the meeting (taken by the student) must be submitted with this form. All completed forms must be returned to the Graduate Programs Coordinator for signature by the Graduate Studies Director.

Reporting to the Graduate Program Director and the Graduate Program Committee, the role of the Student Advisor is to provide graduate students with confidential, informal, independent, and neutral information, advice, and referrals.听Students are encouraged to contact the Student Advisor at any time听if they have particular concerns they wish to discuss. The Student Advisor form (Form 3) needs to be completed at each Student Advisor meeting and sent to the Graduate Programs Coordinator for the student鈥檚 dossier. These forms are completely confidential and will only be provided to the Director of the Graduate Programs or the department Chair with permission from the student and the Advisor. The current advisor is mark.yaffe [at] mcgill.ca (Dr. Mark Yaffe).

Please notify us! We keep track of this for our program and we also like to celebrate their successes. Please also advise us of your students鈥� post-graduation plans or employment.