Graduate Student Supervision
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Principles
1.1. Supervision is a recognized aspect of the academic duty of teaching.
1.2. Supervision involves responsibilities on the part of both the supervisor and supervisee.
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Supervisors and Supervisory Committees
2.1. Although procedures and timeframes for choosing supervisors and supervisory committees may vary across programs, they must be consistent within a particular program and must be made clear to students. Units should consider the availability of student support, research facilities, space, and availability of potential supervisors in determining the number of students admitted into the program.
2.2. Graduate supervision is recognized as an integral part of the academic responsibility of professors in academic units where supervision is the normal practice, and must be considered in the allocation of workload, as should the teaching of graduate courses.
2.3. Thesis supervisors must be chosen from full-time tenure-track or tenured academic staff, or ranked contract academic staff who have research as part of their duties. Supervisors should have competence in the student鈥檚 proposed area of research. When thesis supervisors retire or resign from the University, they cannot act as sole supervisors but may serve as co-supervisors, with the unit鈥檚 and GPS鈥檚 consent.
2.4. Emeritus Professors may not act as sole supervisors but may serve as co-supervisors, with the unit鈥檚 and GPS鈥檚 consent.
2.5. Adjunct Professors may not act as sole supervisors but may serve as co-supervisors, with the unit鈥檚 and GPS鈥檚 approval. After approval, a letter of understanding, signed by the co-supervisor and the supervisee, must be submitted to GPS. If problems arise, the 91社区 supervisor will be held accountable to 91社区 policies and regulations.
2.6. The academic unit must ensure continuity of appropriate supervision when a student is separated from a supervisor, for example, when the supervisor is on sabbatical, leaves 91社区, or retires.
2.7. Ph.D. students must have a supervisory committee consisting of at least one faculty member in addition to the supervisor(s). The supervisory committee must provide, on a regular basis, guidance and constructive feedback on the student鈥檚 research (Graduate Student Research Progress Tracking).
2.8. A Letter of Understanding (LOU) is mandatory between Ph.D. students and their supervisor(s).GPS strongly recommends that units also implement an LOU for master's students.
2.9. The Chair of the academic unit (or delegate) must address serious disagreements that may arise, for example, between a student and a supervisor or between a supervisor and committee members. If the issue cannot be resolved at the unit level, or in the case of confidentiality concerns, then an Associate Dean from Graduate and Postdoctoral Studies must be contacted to facilitate a resolution. The Chair must correspond with all parties concerning the decision, proposed actions, and resulting implications 10 working days prior to any action being taken. Appeals of the Chair鈥檚 decision must be addressed to the Associate Dean (Graduate and Postdoctoral Studies).
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Orientation
3.1. Supervisees: Graduate students must participate, before registration, in a mandatory online orientation that includes sections on supervisee responsibilities.
3.2. Supervisors: Professors who have not yet engaged in graduate supervision at 91社区 are required to participate in a supervisory orientation approved by GPS. Professors who have not supervised for 5 or more years must meet with their Chairs to determine if such orientation is necessary.
Council of FGSR, April 23, 1999; Revised Oct. 6, 2003, Sept. 15, 2014, Sept. 14, 2015, and 01 Feb. 2021.
Senate, March 23, 2016.
